The University of Memphis

Petition for Reinstatement Process



BFGuide

Issued: Sep-19-2007
Responsible Official: Assistant Vice President, Finance
Responsible Office: Finance

Purpose


 To describe the steps necessary for a student and the Bursar's Office to process a reinstatement request after the student has been purged from their classes.


Contents

Definitions
Procedures
Contacts

Definitions


PurgeThe process of deleting students from classes due to non-payment of registration fees.

ReinstatementThe process of being re-registered into classes by the Registrar's Office after the student has been purged from the classes.

First Occurrence Reinstatement ProcessThe process used if this is a first occurence of a reinstatement request. 

Appeal for Reinstatement

The process used when a student

  1. Has had a prior term reinstatement after class deletion.
  2. Requests reinstatement for the current term after the 14-day time frame allowed for the First Occurrence Reinstatement Process.

President's Appeal Committee for ReinstatementCommittee comprised of the Assistant Vice President for Finance, Assistant Vice Provost for Enrollment Services, Assistant Vice Provost for Academic Affairs, and Assistant Vice Provost for Graduate Studies as appointed by the President to determine eligibility for reinstatement appeals.


Procedures


General Information

Tennessee Board of Regents requires that the University of Memphis delete the course schedules of students who have not satisfied the minimum fee payment requirements by the appropriate deadline. Students who have been deleted from classes for non-payment of fees have the option of requesting a reinstatement into their classes at the Registrar’s Office. Students who wish to do so must be able to pay all enrollment fees as well as a $100 Late Registration Fee and $100 Late Payment Fee assessed to all students who request reinstatement into classes due to nonpayment of enrollment fees.  The payment is due within the time specified (usually at the conclusion of the 14-day reinstatement request period), or the student must have sufficient financial aid/third party available at the time reinstatement is requested to satisfy enrollment fees.  Approved requests require reinstatement into any or all courses from which the student was deleted for non-payment.

The reinstatement process is open for two calendar weeks, beginning the Monday after the purge. Fees will due by 4:30 p.m. on the Friday which concludes the Reinstatement process period.  At that time, students who have not satisfied fee payment obligations will be deleted from all courses in which they were re-registered. There is no further reinstatement process at that time.

Students who first request reinstatement after the designated deadline (usually 14 calendar days), and students who have been approved during any previous semester for reinstatement and subsequently request a reinstatement must provide a written request for appeal to the President’s Appeal Committee for Reinstatements. The student may be required to provide proof from each instructor that the student has been attending class prior to a reinstatement appeal request being sent to the Committee. In this situation, the Registrar’s Office will research the student's account and submit findings to the President's Appeal Committee for Reinstatement via e-mail.  


Process Overview - Student
  1. Student must go to Registrar’s Office and complete Petition for Reinstatement & Statement of Understanding form. By signing the petition and submitting for review, the student acknowledges that s/he has the funds available to satisfy the amount due within the time period specified or has sufficient financial aid/awards/third party fee waivers to satisfy all fees (including the $200 Late Fees) by the deadline.
  2. Student submits completed form to the Registrar’s Office, 003 Wilder Tower.
  3. The student’s schedule will be immediately reinstated into some or all classes from which the student was deleted. The student will then have until 4:30 p.m. on Friday of the conclusion of the Reinstatement Process period to satisfy fees in full.
  4. If the student does not satisfy fee payment obligations by the appropriate deadline, the student's schedule will be re-deleted, with no further opportunity for the student to enroll for the current semester.

President's Appeal Committee for Reinstatement

If student does not meet the criteria outlined in the First Occurrence Reinstatement Process and wishes to appeal to the committee, the student completes the Reinstatement Appeal Form to the Registrar’s Office. Criteria for appealing to the committee include reinstatement requests made after the two-week time frame allowed for the First Occurrence Reinstatement Process and if the student has had a prior term reinstatement after class deletion. 

The Registrar’s Office researches the account in the same manner as above; however, the findings are sent via email to the following members for recommendation:

  • Assistant Vice Provost for Enrollment Services
  • Assistant Vice Provost for Academic Affairs
  • Assistant Vice Provost for Graduate Studies
  • Assistant Vice President for Finance

The following are copied on the email:

  • Registrar
  • Assistant Registrar - Student and Faculty Services 
  • Director - Student Aid
  • Associate Director - Student Aid
  • Bursar
  • Assistant Bursar
The Committee reports their decision to the Registrar’s Office who notifies the student. The Installment Payment Plan is not available for any reinstatements.


Contacts


Registrar's Office

http://www.enrollment.memphis.edu/registrar



Revision Dates


 Sep-19-2007
(Working Guideline Number: 10558)

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