Travel Rate Schedule

 

Transportation

Type of Transportation Expense
Reimbursement Rate
Receipt Required?
Personally-Owned Automobiles
$0.47 per mile

No
Courtesy Cars
$0.40 per mile
No
Other Transportation
Rental Cars
Actual cost
Yes
Parking Fees with Receipt(s)
Actual cost
Yes
Parking Fees without Receipt(s)
$8.00 per day
No
Taxi/Limousine to Memphis Int'l Airport
$28.00 each way
No
All Other Taxi/Limousine/Metrorail/Subway Fares
Actual cost
No
Tolls & Ferries
Actual cost
No

 

Lodging

Type of Lodging Expense
Reimbursement Rate
Receipt Required?
Standard In-State Lodging
Level I Locations: Davidson County

(10/01/2013 & after)
$122.00 per day + tax

(Prior to 10/01/2013)
$107.00 per day + tax

Yes
Level II Locations:
Anderson County, Gatlinburg, Hamilton County/Chattanooga, Knox County/Knoxville, Shelby County/Memphis, Pigeon Forge, Sullivan County/Bristol & Kingsport, Williamson County/Franklin, Montgomery County, Putnam County, Rutherford County, and Washington County (Includes Fall Creek Falls, Henry Horton, Montgomery Bell, Natchez Trace, Paris Landing, & Pickwick State Parks)

(10/01/2013 & after)
$102.00 per day + tax

(Prior to 10/01/2013)
$97.00 per day + tax

Yes
Level III Locations:
All other counties and cities not listed above.

(10/01/2013 & after)
$83.00 per day + tax

(Prior to 10/01/2013)
$77.00 per day + tax

Yes
Stays at Conference Hotel (Requires convention brochure or conference hotel reservation form listing rate must accompany claim)
Actual cost
Yes
Standard Out-of-State Lodging
All Locations Listed in CONUS
Yes
All Locations Not Listed in CONUS
$60.00 per day
+ tax
Yes
Stays at Conference Hotel (Requires convention brochure or conference hotel reservation form listing rate must accompany claim)
Actual cost
Yes
Standard International Lodging
All Locations
Actual expense
Yes

 

Meals and Incidentals

Type of Expense
Reimbursement Rate
Receipt Required?
In-State
Level I Locations - Days of Departure & Return:
Davidson County/Nashville
$49.50 per day (75% of daily rate)
No
Level I Locations - Full Day
$66.00 per day
No
Level II Locations - Days of Departure & Return:
Hamilton County/Chattanooga, Knox County/Knoxville, Shelby County/Memphis, Pigeon Forge, Sullivan County/Bristol & Kingsport, Williamson County/Franklin, Montgomery County, Putnam County, Rutherford County, and Washington County (Includes Fall Creek Falls, Henry Horton, Montgomery Bell, Natchez Trace, Paris Landing, & Pickwick State Parks)
$34.50 per day (75% of daily rate)
No
Level II Locations - Full Day
$46.00 per day
No
Level III Locations - Days of Departure & Return:
All other counties and cities not listed above.
$34.50 per day (75% of daily rate)
No
Level III - Full Day
$46.00 per day
No
Out-of-State
All Locations Listed in CONUS - Days of Departure & Return
CONUS Rates (75% of daily rate)
No
All Locations Listed in CONUS - Full Day
No
All Locations Not Listed in CONUS - Days of Departure & Return
$34.50 per day (75% of daily rate)
No
All Locations Not Listed in CONUS - Full Day
$46.00 per day
No
International
All Locations - Days of Departure & Return
75% of actual expense or $53.25
Yes
All Locations
Actual expense or $71.00 per day
Yes

 

Miscellaneous

Type of Expense Reimbursement Rate Receipt Required?
Personal Expenses No reimbursement (Included in Meals & Reimbursements rate) N/A
Telephone/Fax (Official Business) Actual cost Yes, with explanation
Registration Actual cost Yes
Handling (Equipment/Promotional Material) $20.00 per hotel No

 

City Mileage Distances

You can find a list of distances between Memphis and many North American cities here.