The University of Memphis
  Request for Travel Advance
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  • The Accounting Office must receive this form five working days prior to departure.
  • The check must be picked up by the requester.
  • An explanation of circumstances must be attached if the advance is needed earlier than three working days before the trip is to begin.
  • The University of Memphis Policy UM1309 University Travel provides that advances will only be approved in the following circumstances:

Instructions: Check the appropriate box, fill in the requested information, and submit the form to the Accounting Office with the appropriate signatures.

A. An employee is not eligible for a corporate Visa card. An amount equal to 80% of the estimated expenditures, excluding airfare, will be allowed as an advance. An advance will not be made for an amount less than $100.
B. Students traveling under individual authorizations or an employee traveling with a student(s) who is responsible for disbursing all funds for the trip may be advanced 100% of the amount of the purchase order amount (excluding airfare).
C. Substantial expenses will be incurred where the corporate Visa card cannot be used. The expenses must exceed the larger of $100 or 20% of the total estimated expenses for the trip. An advance equal to 80% of estimated expenses, excluding airfare, may be made in such instances.

 

Date of Departure:

 

Travel Purchase Order No.: 

 

Purchase Order Amount $:

 

Advance Amount $:

(limited to 80%)

 

Name of Requester:

 

Requester's Banner UID:

 

Name of Approver:

By signature below I authorize the amount of this advance to be deducted from my next salary payment, or grades to be held if a claim has not been submitted within 10 days of return.

Signature of Requester _______________________________________ Date_________

Signature of Approver ________________________________________ Date_________