Frequently Asked Questions
How do I get a position reclassified?
A position may be considered for reclassification at the request of the supervisor or manager. The Job Description Questionnaire (JDQ) can be found at the Human Resources, Compensation website under forms and downloaded into Word. The questionnaire must be filled out completely, including source of funding for requested changes and a complete chain of command for position including executive over the division. The signature of the Dean, Director, AVP or Vice Provost is required on the JDQ. This should be the upper management person who reports directly to a VP or the Provost. It is the responsibility of the person submitting the questionnaire to communicate within his/her levels of management all particulars about the audit. AVPs, Vice Provosts and Directors will be expected to brief the Vice President or Provost. The completed and signed JDQ should be returned to Human Resources, Compensation, Room 176 Administration Building. Compensation will notify the department via e-mail or telephone that the completed questionnaire has been received. Incomplete or unsigned questionnaires will be returned to the department for completion. An analyst from Compensation will review the JDQ and interview the supervisor and incumbent (for filled positions) for additional information about assigned duties or minimum qualifications. After gathering all information, the analyst will determine the appropriate pay grade and job title for the position and communicate this to the supervisor. Approval for any changes must be obtained from administration.
After the supervisor is notified of the reclassification of a position, what do they need to do to implement the reclassification?
Results of audits will be sent to the requestor on a Change of Status Form which will show the job title, pay grade, and pay rate already agreed on with Compensation. To begin the implementation, the requestor will obtain approval within the division. The form must be signed by the person responsible for the account where the position is budgeted and the Vice President or Provost and all levels in between. After signatures are obtained, the form should be returned to Compensation. The analyst will review the form for completeness, sign it, and forward it to the appropriate offices for processing. A copy of the completed and approved Change of Status form will also be sent to the supervisor.
How do I establish a new position in Banner and get a title assigned?
To establish a 'regular' position that would be eligible for benefits, you will need to submit the appropriate form to Financial Planning. Please contact Financial Planning at 678-2117 for additional information. All new positions will be established with a title "classification pending" and must go through the job audit process before they can be advertised. After the audit is complete, the position will be advertised through Employment Services in Human Resources.
How is the appropriate job title and pay grade determined for positions?
After the compensation analyst fully understands the duties of the position, the title and pay grade will be determined following these guidelines.
1. The analyst will review other similar or related positions on campus to see if an existing title is appropriate. For example, a position might be classified as an Office Associate, since it performs duties similar to the duties in the general job description.
2. If no existing title is appropriate, a new title will be established.
a. The analyst may determine that a relationship exists between this position and another position on campus and that the other position is either higher or lower than the position being audited. The difference between the two positions is determined and a pay grade is assigned.
b. If the position performs duties that are common among other employers salary survey information may be available. The analyst searches through published surveys to see if a match can be made.
How do I get a copy of a job description?
Job descriptions can be now accessed online.
Where can I find the pay grades and ranges for different titles on campus?
The titles and pay grades and ranges used at the University of Memphis are available online. This table is updated on a monthly basis.
What is the hiring range for a vacant position?
The hiring range is from the minimum of the range to the control point. Pay Ranges are available online.
How can I get a pay increase for an employee who is really doing a great job?
Since U of M is a state institution under the Tennessee Board of Regents, raises may be requested during specified times. TBR notifies campuses when pay increases can be requested and the information should be shared with you by your Vice President or the Provost.
What happens to my pay if I take a voluntary demotion?
Typically, the pay for an employee who takes a voluntary demotion will be reduced. Several factors are considered when calculating this reduction, including how many grades difference there are between the two jobs, the employee’s qualifications for the new job, the pay rate for others in the same title or other related positions, and the department's ability to pay.
How do I get a job description updated?
Send the requested changes to Compensation. An analyst will review the request and contact you if more information is required.
How do I report overtime?
Consult the HR Program Guide's training section for help in reporting overtime. The Timekeeping Policy is also available online.