Adding or Changing an Address
NOTE: Only an official primary or secondary name should be used when addressing mail to a University department or activity. The inclusion on the cross-reference list of other names does not imply that those are acceptable address names.
Requests to add a new campus address or to change an existing address should be submitted to the manager of Mail Services.
The following are examples of situations that warrant a new or changed address:
- Relocation to a different building or location within a building that would change the primary reception office room number
- Establishment of a new department or major organizational unit
- Change in the name of an organizational unit
The following factors (not all inclusive) are used to determine if a proposed unit receives a mail separation:
- The activity is an official organizational unit at the departmental level
- If not a separate organizational unit, the volume of mail justifies a separation
- Defined activities of one primary department located in different buildings
The evaluation of the factors is usually somewhat subjective.
A department or activity that qualifies for a separate mail address should be one of significant activity that generates an average of ten or more incoming pieces of mail per day on a regular basis. A separate activity within another unit based on the organizational reporting hierarchy may not justify a separate mail address.
When applicable, the department should have already processed the Change in Organizational Unit form as required by University Operating Procedure UM1303. A copy of this form should be submitted with the request for the new or changed address.