Business Information

Purchasing Policy
Purchases made with University funds must comply with the following:

University Purchasing Policy UM1507
TBR Purchasing Policy 4:02:10:00
State of Tennessee laws
For purchases under $5,000, ordering departments maypurchasenon-repetitive goods and supplies directly witha vendorwithout sending a purchase requisition to Procurement Services, excluding computer equipment and moving services. Registered vendors should be advised to include the buyer’s name, department name, budget index number, and delivery information on all invoices and the outside of all packages shipped to the University. Issuing multiple invoices for purchases in order to avoid the University’s bidding process is prohibited and may result in vendors being removed from the Vendor’s List.
For purchases of $5,000 or more and for other purchases requiring special handling, ordering departments may request the purchase of goods and services by submitting an on-line purchase requisition to Procurement Services. Procurement Services will be responsible for soliciting bids, if appropriate, and placing the order with an approvedUniversity purchase order.

Authorized Signatures
No employee of the University has authority to make purchase commitments, enter into any contract for goods or services, or otherwise take action with respect to third parties which may be construed as financially binding to the University except through the authority of Procurement Services, unless specifically authorized in writing by the President of the University. Procurement Services is responsible for receiving bids and entering into negotiations with vendors.

Billing Instructions
Submit a two-part invoice within five (5) days after shipment of material. Invoice must include the purchase order number and applicable cash/trade discounts. Cash discounts will be computed from the date correct invoices are received. Send separate invoices for each and every shipment to:
Accounting Office
The University of Memphis
275 Administration Building
Memphis, TN 38152-3370

Taxes
The University is exempt from federal excise and State of Tennessee sales tax. Appropriate certification of exemption will be furnished upon reasonable request.

Federal ID Number – furnished upon request

Bank Reference
First Tennessee Bank
901-523-4247

Credit Reference
DUNS Number 055688857

Note: Data provided on this Web site is for general information purposes only. Nothing contained herein shall be construed or is intended to amend, modify, override, or nullify any statute, rule, policy or procedure of The University of Memphis or Tennessee Board of Regents.