X

Car Rentals

Enterprise Rent-a-Car, National Car Rental, and Hertz Car Rental have been selected as our featured car rental providers for University business or your personal use in accordance with their current State of Tennessee contracts. These contracts offer a substantial savings and include Damage Waiver coverage. Generally, Enterprise would be used for local rentals and National for airport rentals. Hertz may be used for either.

An Emerald Club membership is available for Enterprise/National, allowing you to take advantage of several additional benefits such as bypassing the rental counter, choosing your own vehicle, and speeding up returns with E-Receipt. Hertz Gold Club Rewards is also available for similar benefits.

Car Rentals for Business Purposes

Prior to renting a vehicle for Official University business purposes, please visit memphis.edu/vehicles to familiarize yourself with the State of Tennessee Automobile Accident Reporting Instructions.

To make reservations for business purposes utilizing the UofM contract, please visit the Enterprise and National Reservation site or the Hertz Reservation site.

  • Your UofM travel or personal credit card will be required at time of rental.
  • If booking in person, request Contract ID# XZ56874 (Enterprise/National only). (This code is not required with online reservations.)

Trip Optimizer - Use the Trip Optimizer to compare the cost of renting a car to the cost of a reimbursement for driving your personal vehicle.

To enroll in the Emerald Club (recommended), please visit the Emerald Club Enrollment site. To enroll in Hertz Gold Plus Rewards, please visit the Hertz Gold Plus Rewards Enrollment site.

To find a rental location near you, please visit the Enterprise Locations page or the Hertz Locations page.

Car Rentals for Personal Travel

UofM employees may take advantage of special discounted rates from Enterprise Rent-a-Car and National Car Rental for their personal travel. Please visit the Employee tab of the MyMemphis portal (bottom of first column) for special links to these discounts.

Car Rentals: Frequently Asked Questions

What do I need to know about renting a car for University Travel?
All employees who travel on University business should adhere to BF4001: University Travel.

Is this an exclusive contract?
No. You may rent vehicles for business travel from any agency. However, it is recommended you use Enterprise, National, or Hertz in order to take advantage of preferred rates and additional benefits.

Do I have to be an Emerald Club Member/Gold Plus Rewards member?
No, however it is strongly recommended you join in order to take advantage of the preferred rates and additional benefits.

I belong to another agency's frequent renter program. I will lose my priority if I start over with Emerald Club or Hertz.
We understand your concern. If you contact Robert Duncanson by email at Robert.A.Duncanson@ehi.com or by phone at 901.380.7699 or 423.773.7487, he will work with you to see if Emerald Club can match your current level of service.

Can I rent a car for one day?
Yes. Reserve your rental through the online site and then call the location where you will get the car in order to finalize the pick-up and delivery specifics. In most cases, you will need to be an Emerald Club/Gold Plus Rewards member to take advantage of these benefits.

Is it okay to purchase rental car insurance?
Rental car insurance is not eligible for reimbursement. Our Enterprise, National, & Hertz contracts include the Damage Waiver in our business rentals at no extra cost.

What happened to Direct Billing?
Direct Billing of rentals is only available for certain group and Athletic travel.

Direct Bill reservations should use the University's direct billing number - 17170649. For direct bill on the National Site, select the Central Billing Number checkbox and enter the PO number in the billing reference block if paying by direct bill only.

What is the Trip Optimizer?
It allows you to compare the cost of renting a vehicle versus the cost of reimbursement for driving your personal vehicle.

Who do I call if I have questions?
Please call Shared Services at 901.678.1780 or e-mail sharedservices@memphis.edu.