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Contract Services

The following guidelines apply to all contracts (expenditure, non-expenditure, and revenue-generating) or agreements (hereinafter referred to as contracts) between The University of Memphis and any external party.

  • Contracts of $2,000 or more require the approval of the Director of Procurement Services
  • All proposed contracts of $5,000 or more must be competitively bid unless adequate "sole source" justification is provided
  • Authorized Signatory Approval for University Contracts
    1. Director of Procurement Services
    2. President signs contracts of $100,000 or more
    3. Chancellor signs contracts of $250,000 or more
    4. Prior approval of Fiscal Review Committee is required on all non-competitive (i.e., "sole source") contracts of $250,000 or more, and for a term greater than one (1) year. This process requires at least 75 calendar days prior to the effective start date.
  • All proposed contracts shall be approved by all parties prior to the effective start date.

The status of contracts reviewed by Procurement Services is available online. Contracts will be listed on the Contract/Agreement Routing Status Report by your department name.

Contract Status Explanation: This information gives a definition of the data listed on the Contract/Agreement Routing Status Report.

Contract Criteria Forms/Resource
For contracts where the fee is $2,000 or more, utilize the following forms and forward to Procurement Services:
For contracts where the fee is less than $2,000, utilize the Request for Payment to Individual or Contractor form and forward to the Accounting Office.
Dual Services Agreements Please read the detailed information on Dual Services Agreements.
Employee vs. Contractor Employee vs. Contractor provides detailed information on which department (Human Resources or Procurement Services) should hire an individual, and provides a definition of Personal, Professional, Consultant Services; Employee Services; and Private Employee Agency Services.
Moving Services Contracts Please read the detailed information on Moving Services Contracts