Contract Services

Any type of agreement that obligates the University to provide payment, services, goods or use of University properties, facilities or other resources to an external party (hereinafter "contracts") must be signed by the President or designee. This includes any contract that requires a signed University-approved agreement (expenditure, non-expenditure, and revenue-generating). (See University's Contract and Signatory Policy UM1571).

  • For contracts not requiring TBR approval, the Director of Procurement and Contract Services has delegated authority to execute contracts on behalf of the University that do not exceed $249,999, which include: Personal, professional and consultant services contracts and dual services contracts not requiring TBR approval; trademark license contracts; continuing education and public service short training course and space use contracts; and other contracts of a similar nature which generally are considered to be the department's responsibility within the University, which do not require the President's and/or TBR's approval.
  • Contracts of $5,000 or more require the approval of the Director of Procurement and Contract Services.
  • All proposed contracts of $10,000 or more must be competitively bid unless adequate "sole source" justification is provided.
  • Authorized Signatory Approval for University Contracts
    1. Director of Procurement and Contract Services signs contracts up to $249,999
    2. President and Chancellor sign contracts of $250,000 or more
    3. Prior approval of Fiscal Review Committee is required on all non-competitive (i.e., "sole source") contracts of $250,000 or more, and for a term greater than one (1) year. This process requires at least 75 calendar days prior to the effective start date.
  • All proposed contracts shall be approved by all parties prior to the effective start date.

The status of contracts reviewed by Procurement and Contract Services is available online. Contracts will be listed on the Contract/Agreement Routing Status Report by your department name.

Contract Status Explanation: This information gives a definition of the data listed on the Contract/Agreement Routing Status Report.

Contract Criteria Forms/Resource
For contracts where the fee is $5,000 or more, utilize the following forms and forward to Procurement and Contract Services:
For contracts where the fee is less than $5,000, utilize the Request for Payment to Individual or Contractor form and forward to the Accounting Office.
Dual Services Agreements Please read the detailed information on Dual Services Agreements.
Employee vs. Contractor Employee vs. Contractor provides detailed information on which department (Human Resources or Procurement and Contract Services) should hire an individual, and provides a definition of Personal, Professional, Consultant Services; Employee Services; and Private Employee Agency Services.
Moving Services Contracts Please read the detailed information on Moving Services Contracts