Dual Services Agreements

These guidelines are applicable to agreements whereby an institution in the Tennessee Board of Regents System or any agency of state government desires to procure the services of an employee of another institution of state agency or to provide the services of one of its employees to other institutions or state agencies. All documents must be fully executed prior to service start date.

Note: If another Tennessee State agency is procuring the services of an U of M employee, that process is handled by the U of M Research Support Services.

Dual Services Agreements between Tennessee Board of Regents (TBR) Institutions

Contracts between TBR institutions are permitted in the following situations:

Where the services to be performed are of an infrequent or short term nature and;

Where the services to be performed involve teaching or instruction by an employee not in excess of two courses per quarter or semester

Any compensation paid shall not exceed the rate the procuring institution normally pays for such services.

Individual being employed or U of M academic department shall complete a Dual Services Agreement form, obtain vendor institution authorized signature, and forward the form to appropriate U of M academic department.

The U of M academic department shall complete an on-line requisition and send the completed Dual Services Agreement and Contract/Agreement Routing Form to U of M Procurement and Contract Services department for authorized signature and for a purchase order number to be assigned.

Dual Services Agreements with the University of Tennessee (UT) Institutions

When the agreement concerns an institution in the Tennessee Board of Regents System and a University of Tennessee institution, the agreement may take one of two forms. The contract may be either,

Between the employee involved and the other institution pursuant to the provisions below; or

Between the two institutions involved, pursuant to the provisions below.

Contracts between an employee of one system and a procuring institution in the other system are permitted only in the following situations:

  1. Where the services to be performed are of an infrequent or short term nature and;
  2. Payment will not exceed $700.00 per credit hour;
  3. Where the services to be performed involve teaching or instruction by an employee not in excess of two courses per term or year semester.

Contracts under this section may be between the employee and the institution or between institutions. If payment is made directly to the employee, the employee shall be treated as a temporary part-time employee of the procuring institution.

When an agreement is made directly between the employee and the institution, the employee must obtain the written approval of supervisor and dean or director; and the procuring institution must provide written notice of the agreement to the employer institution. A copy of the agreement must be forwarded to Human Resources.

Any compensation paid shall not exceed the rate the procuring institution or agency normally pays for such services.

Individual being employed or U of M academic department shall complete a Dual Services Agreement form, obtain vendor institution authorized signature, and forward a copy to the appropriate U of M academic department.

The U of M academic department shall complete an on-line requisition and send the completed Dual Services Agreement and Contract/Agreement Routing Form to U of M Procurement and Contract Services department for authorized signature and a purchase order number to be assigned.

Dual Services Agreements with other State Agencies (other than The University of Tennessee and Tennessee Board of Regents Institutions)

No payment is authorized to be made by a Tennessee Board of Regents institution directly to an employee of another state agency for services of any nature. Any payment or transfer of funds for such services shall be between the institution and the state agency.

Approvals - all dual services agreements of this kind require the approval of:

  1. Head or authorized signatory of the vendor institution or agency.
  2. Head or authorized signatory of the institution or agency procuring the services.
  3. In addition, if compensation exceeds $1,500 to any state agency, approval is required by the Department of Finance and Administration - Budget Division (allow approximately 75 days).

Regardless of amount involved, a copy of each agreement must be filed with the Department of Human Resources and the Budget Division of the Department of Finance and Administration.

Individual being employed or U of M academic department shall complete a Dual Services Agreement form, obtain vendor institution authorized signature, and forward a copy to the appropriate U of M academic department.

The U of M academic department shall complete an on-line requisition and send all copies of the completed Dual Services Agreement and Contract/Agreement Routing Form to the U of M Procurement and Contract Services department for authorized signature, and, if necessary, the Procurement and Contract Services department forwards to TBR, and Department of Finance and Administration- Budget Division for approvals. A purchase order number will be assigned after all approvals have been obtained.