Year-End Procurement Services Deadlines

Deadlines for Current Year (FY2009) Purchase Requisitions
April 15, 2009:	FY09 requisitions that require bidding ($5,000 or more) and award of contract before July 1. (Complex proposals should be submitted earlier)
June 22, 2009:	FY09 requisitions that do not require bidding. Emergencies will be reviewed on a case-by-case basis. Reminder: For purchases initiated in the current year (FY09), accrued expenses will be processed as follows: If goods/services are received on or before June 30, 2009, payment will be made in FY09 If goods/services are received after June 30, 2009, payment will be made in FY10
June 22, 2009:	Cancel, adjust or deobligate remaining balances on FY09 requisitions. Review open purchase orders and enter a Change Order Request form.

Deadlines for Current Year (FY2009) Purchase Requisitions

April 15, 2009:

FY09 requisitions that require bidding ($5,000 or more) and award of contract before July 1. (Complex proposals should be submitted earlier)

June 22, 2009:

FY09 requisitions that do not require bidding. Emergencies will be reviewed on a case-by-case basis.

Reminder: For purchases initiated in the current year (FY09), accrued expenses will be processed as follows:

If goods/services are received on or before June 30, 2009, payment will be made in FY09
If goods/services are received after June 30, 2009, payment will be made in FY10

June 22, 2009:

Cancel, adjust or deobligate remaining balances on FY09 requisitions. Review open purchase orders and enter a Change Order Request form.

Deadlines for Future Year (FY2010) Purchase Requisitions
April 15-May 1, 2009:	FY10 requisitions ($5,000 or more) that require bidding with an effective contract start date of July 1, 2009, to allow sufficient time for the bid process.
May 1, 2009 or after:	FY10 requisitions ($5,000 or more) that do not require bidding with an effective contract start date of July 1 may be entered any time after May 1, 2009; however, resulting purchase orders will not be released and sent to the vendor until the start of the new fiscal year (on or around July 1, 2009). If a vendor requires early notification that a purchase order is forthcoming on July 1, advise Procurement Services so that a Letter of Intent can be sent to the vendor. The following process applies to entering future year (FY10) purchase requisitions mentioned above: Access Tigerbuy e-Procurement System Prior to July 1, under the "Billing Options" section, change "Accounting Date" to July 1, 2009. After July 1, allow system to default to "no value."
July 1, 2009:	FY10 requisitions (less than $5,000) should be entered on or after July 1, 2009. Note: If you enter a requisition under $5,000 prior to July 1, the requisition will proceed, but the purchase order will reject due to insufficient funds.

Thank you for your support with year-end processes. Please contact Procurement Services staff at 2265 if we can assist with your purchases. For your convenience, Tigerbuy Training may be scheduled through the Spectrum portal via Learning Curve for anyone needing new or refresher training.